Posting Details

Working Title Accounts Payable Assistant

Position Number HR2150

Department FINANCE OFFICE

Location Norfolk, VA

Type of Position Hourly

Type of Job Hourly/Wage

EEO Category F Administrative Support (Clerical & Sales)

Job Description

This hourly position assists Accounts Payable with researching, analyzing, and resolving vendor past due notices, problem/defective invoices, and departmental inquiries for assigned vendors. It prepares invoices for payment, performs statement reconciliations, and provides communication and follow up to both internal and external stakeholders.

Type of Recruitment

Knowledge, skills and abilities

Working knowledge of general bookkeeping and Accounts Payable. Working knowledge of generally accepted accounting principles ( GAPP ). Working knowledge of and demonstrated ability to comply with state regulations, Commonwealth Accounting Policies and Procedures ( CAPP ).

Basic knowledge and demonstrated ability to work with Word and Excel. Excellent customer services skills. Proficient analytical skills. Proficient skill in the operation of general office equipment, including adding machine, printer, copier, facsimile and computer. Demonstrated ability to work independently in a faced paced environment. Demonstrated ability to communicate orally and written.

Special licenses, registration or certification

None

Education or training

None

Level and type of experience

Some experience processing accounts payable vendor payments, petty cash reimbursements, bookkeeping or general accounting. Some data entry experience.

Additional Considerations (supplemental knowledge, skills, abilities, education, experience, licensure, certification)

Advanced accounting or bookkeeping training, knowledge, or experience.

Some Banner experience.

Conditions of Employment

Hourly (wage) employees are restricted to working 29 hours per week on average or 1500 hours in total in the May 1 – April 30 period. This position does not have health insurance, retirement or leave.

This is an open until filled recruitment. This recruitment may close after the five-day required posting period when a suitable pool of applicants has been generated.

Annual Salary/Hourly Rate Salary commensurate with education and experience

Posting Detail Information

Job Requisition Number S02566

Job Open To General Public

Open Date 03/11/2024

Close Date

Open Until Filled Yes

Special Instructions Summary

Resume and Cover letter must be submitted as an attachment

Criminal Background Check The final candidate is required to complete a criminal history check.

College Home Page https://www.odu.edu/

Department Home Page https://www.odu.edu/procurement/accounts-payable

Equity Statement

It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.

Reasonable Accommodation Request

If you are an individual with a disability and require reasonable accommodation, please contact the Office of Institutional Equity & Diversity at (757) 683-3141.

Alternative Hiring Process

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process.

To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter.

To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155.

Pay Transparency Nondiscrimination Provision

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or © consistent with contractor’s legal duty to furnish information.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Do you have experience processing accounts payable vendor payments, petty cash reimbursements, bookkeeping, or general accounting?

• Yes

• No

• Please describe your experience with accounts payable.

(Open Ended Question)

Applicant Documents

Required Documents

• Resume

• Cover Letter/Letter of Application

  Optional Documents

• AHP Letter