Job Title

Accounting Assistant II – Accounts Payable

Agency

Texas A&M University - Texarkana

Department

Accounting Office

Proposed Minimum Salary

Commensurate

Job Location

Texarkana, Texas

Job Type

Staff

Job Description

Multiple positions may be filled from this announcement.

To coordinate and process payment of obligations of the university in an orderly and timely manner in order to safeguard the credit and reputation of the institution as required by the Texas A&M University System and The State of Texas Comptroller's Office.

Salary Information: Expected range for this position is $16 - $20 per hour.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Daily prepares and processes all vendor payments to include:

• Accuracy of accounts

• Object codes, document types, and purchasing codes.

• Correct vendor identification and address

• Agreement of all supporting documents (invoice, requisition, receiving, and/or purchase order)

• Prepares vendor, student, and employee payments for mailing.

• Daily performs entry into the FAMIS and USAS accounting systems for accounts payable. Review daily reports produced by FAMIS and USAS accounting systems for accuracy.

• Detect and resolve problems with invoices which do not meet current System and State guidelines. Assists with vendor dispute resolution to include coordination between purchasing, vendor, and/or originating department.

• Must be able to adapt accounts payable processes to accommodate System and State requirements.

• Process accounts payable for payments to students, employees, and third-party vendors. Prepare accounts payable and travel encumbrances. Liquidate or make adjustments to encumbrances during the year as necessary. Accounting knowledge is required to understand the effects on accounts and Annual Financial Report.

• Enter corrections for accounts payable from all sources as necessary.

• Communicate with departments, Assistant Controller, and Controller on account balances, vendor information, interdepartmental transfers, and questions on account postings.

• Assist with account reconciliation process as required.

• Purge inactive vendors and properly reclassify vendors to the proper ownership codes and 1099 codes on an annual basis.

• Enters and updates warrant hold information provided by the Business Office Manager in USAS for delinquent accounts receivable due from students, employees of the university, and other third parties.

• Updates the Accounts Payable desk manual annually with the assistance of another Accounting Assistant II and the approval of the Assistant Controller and the Controller. The manual should include the procedures for processing A/P vouchers and detail significant periodic procedures.

• This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

KNOWLEDGE, SKILLS & ABILITIES:

Minimum Qualifications

• High school diploma or equivalent combination of education and experience.

• Two years of related experience in bookkeeping.

• Knowledge of word processing, spreadsheet, and database applications.

• Knowledge of financial transactions.

• Ability to multitask and work cooperatively with others.

• Strong verbal and written communication skills.

Preferred Qualifications

• Two (2) years PC experience; including accounting, spreadsheets, and word processing software.

• Five (5) years’ experience in accounts payable or related areas

Other Requirements

• Effective interpersonal skills

• Organizational and problem-solving skills

• Ability to work independently.

• Ability to maintain confidentiality.

SUPERVISION OF PERSONNEL:

This position generally does not supervise employees.

OPEN UNTIL FILLED. To receive full consideration, you must have your application in by 03/29/2024.

To apply: Upload your cover letter, resume and 3 professional references with contact information and with one reference being a supervisor/manager in the questionnaire section of your application.

Please remember once you submit your application you will not be able to “revise” or upload any documents. If you have any questions about uploading or a revision to your application, you may contact HR@tamut.edu.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

As a member of The Texas A&M University System, Texas A&M University-Texarkana is a comprehensive regional university that provides students with academically challenging, engaging, and rewarding educational experiences through quality teaching, scholarship, student support services, co-curricular programming, research, and service.Through the personal attention of our faculty and staff, students are afforded the opportunity to acquire the knowledge, abilities, and skills to become leaders in their chosen professions and to prepare for the opportunities of serving in a global environment.A&M–Texarkana began in 1971 as part of East Texas State University and joined The Texas A&M University System in 1996. Our 375-acre campus, which opened in 2008, is near beautiful Bringle Lake in Texarkana, Texas, in a region known as the Ark-La-Tex.With a commitment to academic excellence, student success, and community leadership, A&M-Texarkana is comprised of three academic colleges: education and liberal arts; business; and science, technology, engineering, and mathematics (STEM). The university accommodates students by offering flexible class schedules, web-based courses, and online degree programs.A&M-Texarkana is a member of the National Association of Intercollegiate Athletics (NAIA) Red River Athletic Conference, with men’s and women’s soccer, men’s and women’s tennis, baseball, and softball programs.

The Texas A&M University System is one of the largest systems of higher education in the nation, with a statewide network of eleven universities, seven state agencies and a comprehensive health science center. The A&M System is committed to providing an educational and work environment that is conducive to the personal and professional development of each individual employee. Equal opportunity and access will be provided throughout the A&M System to all students, employees, and prospective employees. Employment opportunities for all A&M System members and locations are updated daily and posted on this searchable website.

The Texas A&M System is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

If you need assistance in applying for this job, please contact (903) 223-3113.